Inventory
Smart Inventory Management for Costa Rican Businesses
How Kontafico's enhanced inventory module helps Costa Rican SMBs manage categories, variants, kits, stock alerts, and invoice-to-stock wiring in one integrated platform.
Author
Kontafico team
Updated
4/4/2026
Reviewed
Editorial and tax context
Informational content for Costa Rica. Review specific tax or accounting decisions with your accountant before filing.
Quick answer
How Kontafico's enhanced inventory module helps Costa Rican SMBs manage categories, variants, kits, stock alerts, and invoice-to-stock wiring in one integrated platform.
The inventory problem for Costa Rican SMBs
Most small businesses in Costa Rica track inventory in spreadsheets or in a system that has no connection to their invoicing. The result is constant stock discrepancies, overselling out-of-stock products, and hours wasted reconciling numbers at month-end.
Kontafico solves this with an inventory module that is natively wired to electronic invoicing and the POS. Every outbound document decrements stock; every accepted supplier invoice increments it. No manual adjustments, no reconciliation step.
Product categories and visual organization
Organize your catalog with hierarchical categories, each with a custom color and icon. In the POS, categories appear as visual tiles that make it fast to navigate large catalogs without typing a search query.
Categories also enable bulk operations: apply a price list change or a promotional discount to an entire category at once.
Variants: sizes, colors, and more
For businesses selling apparel, footwear, accessories, or any product that comes in multiple configurations, variants are essential. Define attributes like Size (S/M/L/XL) and Color (Red/Blue/Green), and Kontafico automatically generates all SKU combinations — each with its own stock level and optional price override.
The POS displays the parent product and lets the cashier select the specific variant at checkout. No duplicate product entries, no confusion in the catalog.
Kits and combos
A kit is a sellable bundle composed of individual inventory components. When a kit is sold, Kontafico automatically decrements each component by the specified quantity.
Kits are powerful for food service (meal combos), retail (gift sets), and light manufacturing (assembly kits). The sales report shows kit revenue while the inventory moves at the component level.
Low stock alerts and reorder workflow
Set a minimum stock threshold for each product. When stock falls to or below that level, the dashboard widget highlights it immediately and an alert is recorded.
From the low stock page, initiate a purchase order to the supplier directly. When the supplier's electronic invoice arrives in your Received Invoices inbox and you accept it, the stock updates automatically — completing the replenishment cycle without manual data entry.
Barcode scanner and EAN-13 generation
Products can have EAN-13 barcodes generated within Kontafico or linked to existing barcodes. USB and camera-based barcode scanners work natively in the POS for fast product lookup at checkout.
This removes manual product selection entirely for high-volume cashier environments, reducing errors and increasing transaction speed.
Take control of your inventory today
Categories, variants, kits, and real-time stock sync — all included in Kontafico.
Try Kontafico freeFrequently asked questions
Can I manage stock across multiple warehouses?
Yes. Kontafico supports per-warehouse stock views so you can track inventory levels at each physical location.
Does inventory update automatically when I issue an invoice?
Yes. Every electronic invoice or POS sale decrements stock in real time. Credit notes increment it back automatically.
Can I import my existing product catalog?
Yes. Kontafico supports Excel import for products with code, name, price, stock, and category.
Are variants and kits included in all plans?
Yes. Variants, kits, categories, and price lists are available in all Kontafico paid plans.